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Get Your First Lesson FREE:
What Paper Work
to Really Keep for the IRS
(This report is based on USA
IRS Tax Documentation Requirements)

What is your biggest challenge
with paper work?

 

"Janet's report and course has given me such a feeling of freedom and more time to spend with my two small children. Janet was the motivation that I needed and I would NEVER have done this if it hadn't been for her. I am just about to tackle the computer room paper piles. I just wanted to take this opportunity to tell you how much I appreciate her and what she does. I feel like such a burden has been lifted from my shoulders with the tools that Janet has given me."

--Antoinette Finizio
Homemaker in New Jersey

"Janet, Thank you for the great information in “What Paperwork Do I REALLY Need to Keep.” I put your practical advice into action right away. I can now help my clients make better decisions about what to keep and for how long, and most importantly, know why to keep it in the first place! You saved me hours and hours of research time! Thanks so much!”

--Aby Garvey
Organizing Consultant in IL

"I Got LOTS of Things Organized in My Life Using Your 5 W's of Organizing, a TEASER and a TICKLE!©"

"Janet, You covered just what I need and I thought the course was just great. I know that many people will get lots of mileage out of such a course."

--Norma Fitzpatrick, Homeowner in Maryland

"Absolutely Easy to Use Info"

"I kept my cancelled checks for 10 years because my mom said to and whose file cabinet was considered the "Bermuda triangle"! Well, no more!!! I had checks from 1982! And the deposit slips! Well it took me three days but I shredded paper, threw out paper, and recycled paper! Cleaned out the closet and the file cabinet, got rid of an "extra" desk, and cleared off the walls (which I had been using as a bulletin board)! Bottom line - I can find anything and everything in my home office now because of Janet's program!"

-- Phyllis Glenn
Home Owner and Business Owner in MD

professional organizing articles
to help you get organized!

Ten Tips for Cleaning Off
Your Desk and Keeping it Clean!

By: Janet L. Hall

On July 15, 1993 Walter S. Mossberg, the author and
creator of the weekly "Personal Technology" column in The
Wall Street Journal, was quoted as saying: “The promise of
the ‘paperless office,’ [and home] where documents are
entirely created, distributed, read and stored on computers,
has been about as reliable as the promise of a check in the
mail.”

Now, almost a decade later, that statement is as true as
it was then and possibly even worse! Many still have the
mind set that everything that is on their computer must also
be printed out, never of course to be seen again! You WILL
have paperwork, in some form or another, until you die. It’s
a fact, a part of life that will not go away. The truth is you will
continue to have piles and junk cluttering your desk unless
you take control of the situation and learn how to handle
everything that lands on your desk.

Take a second and look at your desk, your countertop,
dining room table, or what ever you call your desk or
workspace. How much of your desktop can you actually see
and use? Do you even know what’s in those piles? Does
it look like something might be starting to “grow” from all the
yesteryears of lunches, snacks, and dinners you’ve had
there? Do you have so many gadgets and doodads,
personal items and pictures scattered about on your desk?
When was the last time you saw the whole top of your desk
and it saw a can of polish?

Here are just three interesting statistics from two polls
from Coopers & Lybrand and USA Weekend:

>>The average desk worker has 36 hours worth of work on
their desk and wastes up to 3 hours a week just “looking” for
STUFF!

>>7.5% of all documents get lost and 3% get misfiled.

>>Professionals spend 5 to 15% of their time reading
information, but up to 50% looking for it!

Think about your desk for a minute and how your days play
out:

>>Estimate how many hours of work you have piled on your
desk?

>>Estimate how much time you waste each week looking for
stuff on your desk?

>>How many documents did you lose or misfile last year?

>>Are you scheduling regular time to read?

>>What do you do with the article, magazine, or memo you
have read?

>>After reading, if you keep, can you find it if needed?

Ten Tips to Clean Off Your Desk

1. SCHEDULE a date and time with yourself. Write it on
your calendar and keep this appointment, just as you would
an important meeting with a client or a doctor.
2. TOOLS:
>>Set a timer for the length of time you have decided to
work on this project.
>>Make signs or mark boxes with the following: Current
Paperwork, Reference Paperwork, Historical Paperwork,
Refer to someone else or take home, Supplies, Reading,
and Data Entry (those business cards or scraps of paper that
you need to put into your database, address book, or
calendar).
>>Box of garbage bags.
>> Pad of Paper and Pen (to write down anything you think
of doing or to make a to-do list for later.
3. CLEAR and EMPTY:
Take everything off your desk and out of your desk drawers.
4. SORT everything into new piles that you made signs for or
the boxes you marked from number 2 above.
5. File or Toss: Click up a FREE copy of our "5 W's of File or
Toss" at mailto:jhall1-49609(at)autocontactor.com
6. Read or Toss: Click up a FREE copy of our "5 W's of
Read or Toss" at mailto: jhall1-49610(at)autocontactor.com
7. Polish your desk and get the dirt and grim out of your desk
drawers.
8. After sorting ONLY put back on your desk what you use
Daily, such as:
Pen, Pencil, Phone, Phone Pad, Desk Workbook, Tickler
File, Computer, Calendar, and Lamp.
9. Do NOT put back on your desk items that are seldom
used and NOT used daily, such as:
Gadgets/Toys, Glue, Scissors, Hole Puncher, Pencil
Sharpener, Ruler, and In/Out Box (your Tickler File will
replace this).
10. Drawers: Before you start putting things back into your
desk drawers, think of how you would like to utilize them,
and consider which hand is habit for you to open a drawer.
The hand that is “habit” should be the same side of your
desk drawers that you store frequently used items, such as:
Supplies, Stationary, and Current Files.

Ten Tips for Maintaining a Clean Desk

1. When you stop working on a project put it away.
2. Put date or calendar related papers/files into your tickler
file as soon as they land on your desk.
3. Sort through mail and toss out all junk mail as soon as it
arrives.
4. Schedule regular reading time and put “to read” material
in a reading folder.
5. Do NOT use scraps of paper or sticky pads. Use your
Desk Workbook to record all your notes, ideas, phone
numbers, web site and email addresses, errands, and to-
do’s.
6. Schedule regular desk maintenance.
7. Schedule filing time and store your to-file in the
corresponding date of your tickler file.
8. Make a frequently called numbers sheet and store under
your mouse pad or inside a drawer.
9. Create a Pending Folder to store papers or files in that
you are “waiting” for more information, someone else to get
back to you on, or something you have ordered.
10. Dust, polish, and wipe down your desk weekly.

*****
Janet Hall, The Person/Place Energy Mover, is a Professional Organizer - Certified, Certified Pyramid Feng Shui Practitioner, Speaker, and Author and can help you regain control of your life, your time, your stuff, and your environment. FREE newsletter, OverHall IT! at http://www.overhall.com/newsletter.htm

Copyright (c) 2002-2007 by OverHall Consulting
P.O. Box 263, Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce,
copy, or distribute so long as article is kept intact, this
copyright notice and full information about contacting the
author is attached.

=====================

Track the TAX Papers

by: Janet L. Hall

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
First let me tell you that I do not use a financial software package for my business at this time. I tired some and found that it was more time consuming for me then to simply put my receipts in organized folders and total them at the end of month or year. I also keep a very detailed check register and I don't find the need to re-enter this information into my computer.

Here's what I do and might work for you.

I have two hanging folders that I keep in my file drawer in my desk. In each of the folders I have manila folders for each line (category) item from my tax form that I use in my business; such as Office Supplies, Utilities, etc. As I get receipts for those line items, I simply drop the receipt into the corresponding manila folder. At the end of the month or year I simply add up the receipts for those categories to get my totals to enter onto my tax form. This year it took me a total of three hours to total my receipts and off to the taxman I went!

For days that I'm rushing or too tired to file receipts, I have a small basket on my desk I can throw my receipts into and on my scheduled day of filing they get filed away.

When tax season starts, set up a temporary hanging folder to put ALL your incoming tax paperwork and forms into. This way everything is in the same place and you won't have to go searching for that W2 when you sit down to do your taxes.
 

Get my Free Report of What Paperwork You Really Need to Keep for Tax Records

My associate, Ron Mueller, is the co-author of
"It's How Much You KEEP, That Counts! Not How Much You Make". It's the ULTIMATE Tax-Reduction System For Small and Home-Based Businesses! Reading one chapter has already helped me and I'm sure it will help you also. Check it out HERE
http://www.kickstartcart.com/app/aftrack.asp?afid=137136


==============
Janet Hall, The Person/Place Energy Mover, is a Professional Organizer - Certified, Certified Pyramid Feng Shui Practitioner, Speaker, and Author and can help you regain control of your life, your time, your stuff, and your environment. FREE newsletter, OverHall IT! at http://www.overhall.com/newsletter.htm

Copyright (c) 2004 - 2007 OverHall Consulting
P.O. Box 263, Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce, copy, or
distribute so long as this copyright notice and full information about
contacting the author is attached.

================

Are You a Hostage of Indecision?

By: Janet L. Hall

The power to make decisions to change leads to powerful
changes.

Did you know that the decisions or lack of decisions you make
today is how you CHOOSE to experience your days,
environment, and life?

If what you are doing or how you are living doesn't make you
feel good, then you need to make a decision to make a change.

Until today you might have accepted that being a hostage of
indecision to your clutter and stuff is the way it is always going
to be, things will never change. This is true, to a point. To the
point that until you decide to take control and make positive
constructive adult decisions your life will continue as it is today.

When you make a decision, it has a consequence or a benefit,
yet you can influence the quality of that consequence or benefit if
you are aware of your true intentions and how your really want
to live.

One decision can result in a cascade of freedom from clutter,
pain, stress, worry, and a prisoner of all your stuff.

Your NOW lies in your past. What you decided to do or not do
in the past, action or non-action, has helped to shape your
NOW - this precise moment in time.

Your future lies in your NOW and what you decide on right
NOW - at this precise moment - will ripple out deciding energy
forces towards the future and wait patiently for you to arrive at
that now; awaiting to show you how your decisions and actions,
from many moons back, has gotten you to where you are
NOW!

Close your eyes, take a couple of deep breaths and take a
moment to plug into your first memory of the WHO's, WHAT'S,
WHEN's, WHERE's, and WHY's of how you've arrived at your
chaotic, stressful, and cluttered up world you currently live in.
Write your answers down, email them to me, and tell someone
out loud of your memories.

Think back to how you saved, piled, hoarded, hid, and stashed
things. When did this begin? What happened to you? Who was
setting the example? Who was making the decisions?

If you were a child and your "decisions" didn't "matter," then if
you must, blame whomever, forgive them, move forward with
your life, and start making different conscious adult choices
about WHAT you want to change; WHO you want to help you;
WHEN you're going to start; WHERE you're going to start. Be
honest and your WHY's and the HOW's of change will come to
you easier then you think.

Five Reasons You Can't Make a Decision:

1. Lack of Motivation
2. Procrastination - "It's easier to put things off then it is to act
decisively." [Power of Focus; Canfield, Hansen, and Hewitt; pg.
248]
3. Inactivity - non action - too overwhelmed or painful to move.
It's easier for you to NOT do something then it is to take any
action.
4. Lack of focus - Inability to plan, schedule, or follow through..
5. Unaware - You haven't a clue how your environment is
affecting you and your loved ones.

Let's look at the number one reason, Lack of Motivation:

"There are primarily two ways to motivate yourself: You can fear
the consequences of not taking action; or you can get excited
about the rewards and benefits of being proactive." [Power of
Focus; Canfield, Hansen, and Hewitt; pg. 249]

I want to ask you, " What are the consequences for not getting
organized and taking control of your environment and life?

Many of my clients "out of control" consequences have been:
>>Lost a job (or about to), client, raise, or promotion.
>>Stress of daily living has had a toll on their lives and their
medical bills are soaring.
>>Families quarreling and sometimes splitting up.
>>Loss of friends.
>>Passing on their bad habits to their children.
>>Waking up one day and wondering what happened to their
life.

I believe that you also can gain some kind of "reward" by not
making a decision to take back control of your environment and
life.

Many of my clients "rewards" for living in (and staying in) a
chaotic, stressful, and cluttered up life is:
>>They get attention; however this is generally negative
attention.
>>They always have something to talk, complain, or whine
about.
>>They like being referred to as the "eccentric in the family."
>>They have something to fight about.
>>They let others control their life and make decisions so they
don't have to, letting themselves off the hook.

Folks, let me tell you, this gets OLD! Trust me, people get tired
of hearing you complain and whine, and never take any positive
action towards "fixing" the situation - never getting any help -
unable to move forward - chained to your misery because you
can't make a decision! WHY? There has to be a reward. What's
yours?

Only YOU can decide to choose to take positive actions - you
can have control over yourself, your life, and your environment.
And if you need some help then call me for help. I'll help you.

Before you decide to call or not call me - ask yourself this:
"What will my future, life, and environment be like and look like
if I continue to let the stuff pile up and rule my life, not know
where my important documents are when needed or if they're
even safe, or if I continue to travel willie-nillie through my days
with lack of focus, motivation, and desire, unable to accomplish
anything because of poor time awareness, and the inability to say
no or make a decision?"

I can tell you what your future will look like - H---! CHAOTIC!
UNSUCCESSFUL! IN DEBT! STAGNANT! STUCK IN
THE SAME OLD RUT!

I know it seems you can't climb out of your "black hole," can't
loosen the chains of dis-order that are dragging you down.
You're your own prisoner in a world that you DECIDED to
create for yourself; however, the good news is your world can
start to change to "heaven on earth" if you'd only make the
decision and choice that you want a different life, a better life.

A better life that will allow you to have a feeling of security,
knowing where your important and irreplaceable documents are
and that they are stored safely away.

A better life that will allow you to have the ability to actually
SAVE money because you won't need to buy something
because you're unsure if you have it or "just in case."

By taking care of and taking control of yourself, your
environment and your time you won't need to "shop till you drop"
to fulfill 'that something missing' feeling.

Once you get organized and gain back control of your life you'll
be able to have the time, money, and peacefulness you've been
longing for.

Look into your heart today, now, and decide your future.

With some guidance and coaching from me you'll have the
bragging rights that you did all the WORK! People will notice;
however, more importantly you will notice. Your life will start to
change and wonderful things will begin to happen to you and
around you. You will fall in love with life again - You'll be alive!

So DECIDE, I dare you!
Do you want to continue to struggle and stumble through life?
DECIDE
Do you want to become successful or accomplished?
DECIDE
Do you need some motivation, help, and direction?
DECIDE
Do you want to look back at your life with a big list of
unfinished to-do's? I don't think so! No one wants to be on their
death bed saying, " If only, " do you?

"The pain of discipline weighs ounces whereas the pain of regret
weighs tons."
--Jim Rohn

I dare you to make the decision NOW to finally gain control of
your life, your stuff, and your environment.

And if you've been lead to believe that you should be able to
maintain your "stuff" and your environment alone - if you think
you should be able to do this by yourself - if you feel lost but are
afraid to admit it - if you simply can't decide where or how to
start, or what to do - if you need someone to help hold you
accountable - if you have these thoughts or other feelings, then
you probably need someone like me to help you.

The more you see the "picture of your future," the more decisive
you will become about what actions you need to take in your life
for positive change. I hope you'll allow me to free you and help
you see "your heaven on earth."
================

Janet Hall, The Person/Place Energy Mover, is a Professional Organizer - Certified, Certified Pyramid Feng Shui Practitioner, Speaker, and Author and can help you regain control of your life, your time, your stuff, and your environment. FREE newsletter, OverHall IT! at http://www.overhall.com/newsletter.htm

Copyright (c) 2004 - 2007 OverHall Consulting
P.O. Box 263, Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce, copy, or
distribute so long as this copyright notice and full information about
contacting the author is attached.

====================

Five Tips to Help You Walk
Through Your Clutter Fears

By: Janet L. Hall

1. Get education to obtaining organizing, scheduling, and
environmental skills you feel you need to accomplish your goals.

2. Obtain the knowledge through coaching or training that you
need to accomplish your goals.

3. Start to work on the little things that will eventually lead to your
goals.

4. Admit the fear and actively take the action of working with
someone that can help you get past the fear.

5. Impose deadlines on yourself so you don't keep
procrastinating and living in fear.
==================

Janet Hall, The Person/Place Energy Mover, is a Professional Organizer - Certified, Certified Pyramid Feng Shui Practitioner, Speaker, and Author and can help you regain control of your life, your time, your stuff, and your environment. FREE newsletter, OverHall IT! at http://www.overhall.com/newsletter.htm

Copyright (c) 2004 - 2007 OverHall Consulting
P.O. Box 263, Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce, copy, or
distribute so long as this copyright notice and full information about
contacting the author is attached.


janet hall, the person/place energy mover
box 263
port republic, md 20676
410-586-9440
Serving MD, VA, DC, FL, NY and where ever you'd like me to come to help and/or speak
www.paperclutter.com is a division of www.overhall.com

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